Create and Manage ILT

Keywords:

New Instructor Led Training Module

Clicking the button on the top right corner of the Instructor Led Training box performs the same functionality as clicking “New Instructor Led Training Module” from the Instructor Led Training Modules page.

Title – The name of the module.

Avatar – You can attach an image to the module, which will be set as the background of the course tile in the Catalog (if the module is available as a stand-alone course), as well as in other areas.

Cost – Only charged if the course is available as a stand-alone course, and the user self-enrolls.

Description – Appears on the page for the stand-alone course (if available), as well as the pop-up window when the module is launched in a course.

Search Tags – In the Catalog search bar, when these terms are entered, the course will come up.

Standalone Enrollment – When checked alone, users can see the Instructor Led Training module as an independent module offered in the Instructor Led Training section of the Catalog and are able to enroll in the module on its own, independent of any course it may be a part of.

Note: If there are no sessions scheduled within the Instructor Led Training module, the module will be marked as “Closed” on the module’s page from the tile in the catalog.

Restricted Enrollment –When checked alone, users cannot see the Instructor Led Training module as an independent module offered in the Instructor Led Training section of the catalog. Only the Administrator (non-user) and users assigned roles that allow them to enroll users can enroll users in the Instructor Led Training as a standalone enrollment.

When both Standalone Enrollment and Restricted Enrollment are checked, users can see the Instructor Led Training module as an independent module offered in the Instructor Led Training section of the Catalog, but only the Administrator (non-user) and users assigned roles that allow them to enroll users can enroll users in the module.

Restricted Drop – When checked, learner can only be dropped from the module by the Administrator (non-user), a user with permissions to manage user enrollments, or an instructor. When unchecked, the learner can drop from the module on their own.

Modify Instructor Led Training Module

For each Instructor Led Training module listed in “Instructor Led Training Modules”, there are buttons you can click to modify the module:

     -  Instructor Led Training Properties – see section below

     -     Sessions Sessions – see section below

To view more information and modification options for an existing Instructor Led Training module, click on the name of the module in the list. 

Dashboard – View a summary of the Instructor Led Training Module’s information and sessions. You can also create new sessions and email notifications for the Instructor Led Training Module from the shortcuts listed under “Actions”.

Instructor Led Training Properties – All properties from the New Instructor Led Training Module page, with a Group Members tab.

Sessions - When you create and save a new Instructor Led Training module, you need to create sessions within the module. Without any sessions, the module is marked “Closed” when users attempt to enroll from the Catalog (if Standalone Enrollment is checked in Properties), or when the user clicks the module action button if the module is part of a course, the pop-up window will say that there are no available sessions.

New Session

         Title – The name/label for the session.

         Description – Optional description of the session, such as the subjects that will be covered, or any             other details you would like to include.

        Type – The session can either be web-based, through an online web meeting site like Join.Me or                GoToMeeting, or it can be an in-person on-site session.

         -      Classroom-based – Give the City and State/Province in which the session will take place.

         -      Web-based – Fill our URL Registration if the webinar tool you are using requires a registration

                 code. Fill out URL Attend with the URL which learners should navigate to in order to attend

                 the session.

         -      GoToMeeting/GoToTraining/GoToWebinar/WebEx – To use the Default Organizer Username set

                 for the service in the Web Meeting Integration section of the System menu, choose “Default                       Organizer” and enter the Password associated with that account. To use different credentials

                 than those set for that service, choose “Add New” and enter the Username and Password for 

                 the new account you wish to add.

         Seats – The maximum number of learners able to sign up for this session.

         Waiting Seats – A maximum waitlist count for when the maximum number of learners have 

         successfully signed up for the session.

         Location Description – Here you can give website navigation instructions (if web-based), the exact 

         street address of the session (if classroom-based), or any other applicable information regarding

         how to attend the session, if any.

         Timezone – Time zone within which the session will occur (important to session start time). Users in

         other time zones will see accurate session times as long as their account is set to their own time

         zone.

         Session Meeting Date(s) – A session can consist of several meeting dates/times.

         If an instructor is a user in the system, they can be selected in the Instructors Tab. If a session 

         requires the use of a learning space or equipment being tracked by the Resource Management 

        section, those resources can be listed in the Resources Tab, and they will be scheduled as in use

        during the session’s date(s)/time(s) in the Resource Management section.

        Close Session Enrollment - Number of days before the start date time of a session, an enrollment            should be closed for a learner.

        Private - This indicates whether the Session is Private or Public

Modify Session

      Once you’ve created an Instructor Led Training session, click the button for the session in the list

      to add, drop, and move learners to, from, and between the seating list and the waitlist, and even grant

      completion status once the session time has come and gone. You can print out your roster of 

      attendees by clicking the “PrintRoster” link at the top of the session page. To update the properties of 

      an existing session, click on the name of the session in the list.

Email Notifications – Set up email notifications related to events linked to this specific Instructor Led Training Module here. These notifications function just like those found in the Email Notifications section of the System menu, however when created from the Instructor Led Training page, the notifications only pertain to events related to the Instructor Led Training.