Ensure ILT Session URL is Included in Outlook Invite

Keywords:

To ensure an attendee of an ILT session receives an Outlook invite to add to their Outlook calendar for their session, create an email notification for the trigger “user joined to roster“ and send it to the user. Check the box that adds a calendar attachment to the notification. Once a user is added to the roster for the ILT session (by an Admin or via self-enrollment), the user will receive an email notification with an ICS attachment that can be opened and added directly to their calendar.

To ensure that the web meeting attendee link is added to the Outlook invite that is sent with this notification, you will need to copy and paste the meeting attendee link into the “location description“ field as well. This is the field that populates the Outlook calendar invite sent from the LMS to the user.

If the meeting link was generated via a Teams, Zoom, WebEx, etc. integration, schedule the session and then right-click and copy the link address from the “join meeting“ hyperlink. This is the address that will need to be added to the “location description“ field.

If you do not add the web link to the “location description“ field, your invite will look like this: